Scanning Documents

InSched includes a multi-page scanning dialog for digitizing paper documents directly into a patient's chart using a TWAIN-compatible scanner.

Opening the Scanner

From the EMR Viewer, click Scan Document or press F4 to open the Multi Page Scan dialog.

Scanner Selection

Select your scanner from the Scanner dropdown at the top of the dialog. The list shows all TWAIN-compatible scanners detected on the workstation. If a scanner was connected after the dialog opened, click Reload Scanners.

One-Click Preset Scan Buttons

The scan dialog provides up to eight preset acquire buttons, each labeled with the configuration it will use (for example, "RGB 200 Simplex" or "Text 300 Duplex"). Click a preset button to scan immediately with those settings — no need to configure the scanner before each scan. Presets are stored per scanner, so the buttons update when you change scanners.

• Acquire by Dialog — scan using the scanner's own settings dialog instead of a preset.
• Customize Scan Buttons — opens the Scanner Configuration dialog, an overview of the eight preset slots for the current scanner.

To edit a preset, open it from Scanner Configuration. The Edit Individual Config dialog lets you set:

• Config Name — the label shown on the button
• Individual Configuration or Dialog Configuration — fixed settings, or the scanner's own dialog (use Set Configuration By Dialog to capture settings from the scanner's dialog)
• Pixel Type, Resolution, and Bit Depth
• Duplex (scan both sides of the paper)
• Show Acquire Button for this Configuration — uncheck to hide unused preset slots

Set up presets once for your common jobs — color photos, black-and-white text, double-sided forms — and scanning becomes a single click.

Scanner Options

TWAIN Settings

Option	Description
Scanner Dialog Visible	Show the scanner's own configuration dialog during scanning
Scanner Progress Bar Visible	Display a progress bar during the scan
Real Time Image Display	Show images as they are being scanned
Buffered Transfer	Use buffered data transfer (may improve performance)
Double Sided	Enable duplex scanning (if supported by the scanner)
Discard Blank Pages	Automatically skip blank pages during scanning

Image Quality

Setting	Description
DPI-X	Horizontal resolution in dots per inch (default: 100)
DPI-Y	Vertical resolution in dots per inch (default: 100)
Colors	Color depth (color, grayscale, black and white)

Higher DPI values produce sharper images but result in larger file sizes. For most documents, 150–200 DPI provides a good balance.

Acquire Frame

Check Show Acquire Frame to reveal frame settings. When Frame Enable is checked, you can define a specific scanning area in inches:

• Top — Distance from the top edge
• Left — Distance from the left edge
• Right — Right boundary
• Bottom — Bottom boundary

This is useful for scanning only a portion of a page.

Scanning Process

1. Place your document(s) in the scanner
2. Configure options as needed
3. Click Negotiate Parameters to confirm scanner settings
4. Click Acquire (F4) to begin scanning
5. The progress bar shows scan progress
6. Scanned pages appear as thumbnails in the left panel

Page Management

After scanning, you can manage pages before saving:

Thumbnail Panel

• Click any thumbnail to preview the full page in the main viewer
• Select multiple pages for batch operations

Rotating Pages

Right-click a thumbnail to access rotation options:

• Rotate Clockwise 90 degrees
• Rotate 180 degrees
• Rotate Counter-Clockwise 90 degrees

Zoom Controls

Right-click the main viewer for zoom options:

• Zoom In
• Zoom Out
• Fit Image — Scale the image to fit the viewer

Other Actions

• Clear Images — Remove all scanned pages and start over
• Open — Load an existing image file from disk

Document Information

Before saving, you can set metadata for the scanned document:

• Section — Assign a chart section (check Show Inactive Sections to see all)
• Date — The document date
• Title — An optional descriptive title

Saving

Click Save (F3) to import the scanned pages into the patient's chart. The pages are stored as a document in the EMR with the specified section, date, and title.

Keyboard Shortcuts

Shortcut	Action
F4	Acquire (start scanning)
F3	Save scanned pages to chart